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Allegion Executive Administrative Assistant in Carmel, Indiana

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 11,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond.

Executive Assistant

The Executive Assistant supports the Chief Human Resources Officer (CHRO) and the HR and Communications Leadership team. Success in this role involves developing a strong strategic partnership with the executive and Executive Assistant team to support fluctuating day-to-day business needs. An essential part of meeting expectations for this role is displaying high attention to detail, organization and process as well as being able to act without guidance in a complex, global company utilizing exceptional time management skills and professionalism. This role reports directly to the CHRO.

What You Will Do:

  • Proactively monitor calendars to keep the CHRO on time, resolve any scheduling conflicts, and to recognize and track critical issues requiring attention or action.

  • Coordinate all aspects of communication for CHRO and extended team members as appropriate or independently responding to incoming personal/telephone/email communications.

  • Schedule and organize global, complex activities such as meetings, travel, conferences and department activities.

  • Create and maintain complex spreadsheets and presentation documents in support of corporate reporting/record-keeping requirements, i.e., financial reports, long range plan, Organizational leadership reviews, performance evaluations, etc.

  • Establish and maintain comprehensive filing system for the department to ensure retention of reliable/current data and easy information retrieval.

  • Act as a liaison with other departments and outside agencies, including high-level executives, to ensure the timely and effective communication/coordination of information and schedules.

  • Work independently and within a team on special non-recurring and on-going projects.

  • Participate in design, compilation and dissemination of correspondence, memos, presentations, reports, charts, graphs, business plans, and proposals as well as proofreading/editing this information to ensure complete accuracy, clarity and professional presentation of the final product.

  • Support all financial oversight activities including expense report processing, invoice review/processing, and travel reimbursements.

  • Provide support to collect data/facts, summarize information into report form, research alternatives and present solutions.

  • Provide primary support to the CHRO and collaborate with other executive leadership team members' support staff.

  • Responsibilities will range from very complex and detailed executive support to anticipating and supporting the daily needs of executive.

  • Participate in other projects as assigned

What You Need to Succeed:

  • 10+ years executive administrative assistant experience in a global corporate environment preferred.

  • Strong executive presence

  • Strong communication skills, both verbal and written

  • Highly intuitive and self-guided problem solver that can be effective with little direction

  • Demonstrated track record of interacting with executive leaders and board members, and outside contacts in a courteous, professional, and discreet manner.

  • Ability to organize and prioritize tasks and assignments.

  • Imperative ability to manage confidential information in a seasoned professional manner.

  • Detail-oriented and diligent work ethic with the ability to work cohesively with others.

  • Ability to work effectively and accurately under pressure with tight time frames.

  • A high level of motivation and initiative with appropriate follow through.

  • Ability to multitask and manage daily tasks with minimal supervision in a team-centric environment.

  • Able to be flexible with their availability to support business needs as appropriate.

  • Proficient with all Microsoft applications including but not limited to Outlook, Teams, Excel, Word, and PowerPoint.

  • Ability to travel domestic and internationally, if required.

  • High School Diploma or GED required; Associate degree preferred.

Why Work For Us?

Allegion is a Great Place to Grow your Career if:

  • You are seeking a rewarding opportunity that allows you to truly help others. With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it” at https://www.allegion.com/corp/en/careers/culture.html .

  • You value personal well-being and balance, because we do too!

  • You’re looking for a company that will invest in your professional development. As we grow, we want you to grow with us.

  • You want a culture that promotes work-life balance. Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work!

What You’ll Get from Us:

  • Health, dental and vision insurance coverage, helping you “be safe, be healthy” at https://www.allegion.com/corp/en/careers/culture.html#serve

  • A commitment to your future with a 401K plan, offering a 6% company match and no vesting period

  • Tuition Reimbursement

  • Employee Discounts through Perks at Work

  • Community involvement and opportunities to give back so you can “serve others, not yourself” at https://www.allegion.com/corp/en/careers/culture.html#serve

  • Opportunities to leverage your unique strengths through CliftonStrengths testing and coaching

Apply Today!

As a company that’s constantly seeking and discovering new frontiers, we’re looking for pioneers. Join us!

We Celebrate Who We Are!

Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we’re required to, but because it’s the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team at mailto:SpecialAssistance_TalentAcquisition@Allegion.com .

Allegion is an equal opportunity and affirmative action employer at https://www.allegion.com/corp/en/careers/equal-opportunity.html

Privacy Policy at http://www.allegion.com/corp/en/home/privacy-statement.html

We Celebrate Who We Are!

Allegion is committed to building and maintaining a diverse and inclusive workplace. Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we’re required to, but because it’s the right thing to do. We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team at mailto:mailto%3ASpecialAssistanceTalentAcquisition@Allegion.com . at mailto:mailto%3ASpecialAssistanceTalentAcquisition@Allegion.com

© Allegion plc, 2020 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland

REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370

Allegion is an equal opportunity and affirmative action employer at https://www.allegion.com/corp/en/careers/equal-opportunity.html

Privacy Policy at https://www.allegion.com/corp/en/footer/privacy-statement.html

Join Our Talent Network

We are Allegion.

A team of experts.

United under a common desire;

Protect today innovate for tomorrow.

And never settle for the status quo.

We believe in anticipating opportunities

by sharpening our skills

and finding new answers

through collaboration.

We believe in a safer, more secure world.

We believe in providing peace of mind.

We believe in being true to ourselves and to those

who trust-in our protection.

We are many. We are one.

We are Allegion.

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